Today is the Global Information Governance Day!

#GIGD occurs every third Thursday of February in order to raise awareness on the importance of information governance.

Read this communication in French

WHAT IS INFORMATION GOVERNANCE (IG)?

  • The integration of the different technologies, organisational practices and human activities, in order to optimise the use and value of the information (= information capital), and to manage its sharing by minimising the costs and the risks incurred.
  • A holistic approach to organise, manage, secure all information by ensuring that:
    • The employee in my organisation receives the right information when he needs it;
    • Data that an employee can access is available and reliable;
    • The information is stored appropriately and according to the needs.

Information governance leads, following a preliminary analysis, to the classification of information according to its nature and value. This classification allows the identification of probative / evidentiary information (e.g. commercial contracts, policies and procedures, etc.).

WHAT IS NEW IN TERMS OF INFORMATION GOVERNANCE?

The law of August 17th, 2018, relating to archiving, made it mandatory for all ministries, administrations and state agencies to create a sorting table. The first sorting tables have been signed and implemented for several organisations.

A sorting table is a tool allowing to identify all the documents and/or data produced or received by an organisation within the framework of its activity, and to attribute them a retention period as well as a final treatment (destruction or definitive conservation).

But a question arises; once the sorting table has been drawn up, what should these organisations do?

Once the sorting table is set up, it is necessary to implement a new information governance with a filing plan and archiving procedures.

The classification plan

The classification plan allows files to be ordered in a structured manner that reflects the processes of the business or organisation.

Managing your archives requires an elaborate, precise and rigorous methodology that our archival experts can put in place to help you. Indeed, our experts will help you in this process by creating filing plans, based on the functions used to identify position and link your business documents together.

For current and intermediate archives, the classification plans will allow you to organise and classify your documents in the best possible way to find and manage them efficiently.

Concerning the definitive archives, the classification plans will enable you to preserve them in the best possible way and thus avoid any loss or deterioration of them.

Archiving procedures

The implementation of archiving procedures is also necessary and is characterised by the establishment of an archive circuit that will allow the identification and management of the different archive flows.

In other words, our archivists draw up a procedure / practice sheet for you based on a moment or a step of archiving so that you know:

  • How to name your business documents and thus enable faster, safer and more convenient management
  • How to destroy archives that have become useless
  • How to handle your historical archives
  • How to use your sorting table in an optimal way and thus identify the value of your information and assign a retention period to it,
  • How to organise and package a file

Once the procedure / data sheet has been drawn up, our archivists set up the processing of your archives, that is to say they take care of:

  • Preparing physically and intellectually the archives to be destroyed or preserved, thanks to the conservation periods that will have been assigned for the different documents and by respecting the brochures published by the National Archives.
  • Developing naming and indexing rules in order to ensure the long-term identification of your business documents.
  • Reorganising the classification of your archives or filing room according to your needs.
  • Defining the appropriate security and protection for business documents and set up the appropriate access authorisations.

CONTACT US NOW FOR MORE INFORMATION!

You are a company, an administration, a municipality, which has a large volume of archives and you need to:

  • Analyse and identify engaging information and its supports
  • Organise the life cycle
  • Sort the information to be kept or destroyed
  • Retain information over the long term
  • Destroy what becomes useless

We invite you to contact us via our Service Desk which will be able to collect your questions and put you in touch with the right contacts at servicedesk@labgroup.com or by phone +352 350 222 999, from 8 a.m. to 7 p.m. every working day.

© 2026 Labgroup. All rights reserved.
Journée internationale de la protection des donnéesParticipation to the digital edition of Relais pour la Vie – 2021