DOCUMENT ARCHIVING

Ready for secure, efficient and complete Document Archiving services?

Document archiving plays a vital role in ensuring compliance, security, and efficiency. We offer centralised archive storage in our secure facilities, as well as personalised storage rooms tailored to your organisation’s needs. When required, our archival consultancy services help you design and optimise your archiving processes in line with best practices.

Would you like to evaluate the effectiveness of your current archiving system? Download our free checklist via the button below.

Checklist - How effective is your archiving system?

Photo of our medium box for document archiving. It can contain up to 5 small boxes.

Centralised or personalised storage, the choice is yours

Archive your documents in our centralised storage facilities

Store your documents in our large-scale, professionally managed depot.

Designed to handle high volumes efficiently and securely, these shared facilities optimise space and reduce costs while ensuring fast, reliable handling of your documents.

Or benefit from a private space fully dedicated to you

We offer personalised storage rooms (50m3 or 100m3); a simple and flexible solution for storing (documents, media or assets) in complete security and confidentiality.

Personally manage the content of your dedicated room with our 24/7 self-service access, or delegate the management to Labgroup.

No matter your choice, enjoy the same professional handling and security levels

24/7 monitored access
Optimal storage conditions
On-demand archive collection using geolocated vehicles
Management and traceability of archives with our ArcStore® platform

You need to protect and access your backup media?

We also provide a secure storage for your tapes, HDD’s or devices within our secure warehouse.

Benefit from a full managed service concerning the collection, delivery or secure destruction of media devices.

Protect your business data at all times.
Transport of tapes in secure dedicated media boxes, in geo-localised vehicles.
Manage the complete lifecycle of your tapes via Labgroup’s media management software ArcStore®.

Consultancy Services

Not sure how to organise or manage your archives?

Managing archives can be complex, whether you need to structure your information, ensure compliance, or simply regain control of growing volumes of documents. Labgroup’s consultants help you transform your documentary practices into a secure, efficient and compliant system.

Our archivists analyse your current situation, define a tailored information strategy and support you through every step of the implementation:

Organisation, policy and governance (file plans and sorting tables);
Indexation and archival description;
Valorisation and long-term preservation;
Alignment and compliance with the laws on archiving;
User awareness and change management.

We operate across all core domains:

Electronic Content Management – managing current and intermediate information.
Electronic Records Management – ensuring the long-term preservation of business- and legally-valuable records.
Physical Records Management – structuring, storing and maintaining your physical archives.
Digital Transition – helping you efficiently move from paper to digital.

According to your needs, we offer the availability of qualified personnel to manage your archives and documents, throughout their life cycle.

Our archivists are specialised in Information Governance (IG) and Information Lifecycle Management (ILM). Their profiles are defined and tailored to match your needs.

Labgroup brings proven expertise, certified processes, and a commitment to security, compliance and sustainability, so your archives become a real asset for your organisation.

You would like to discover more about our Consultancy Services?

Download the brochure and gain a clear overview of how our specialists can optimise the management of your archives and information.

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Secure Destruction Services

You need to destroy confidential data or documents securely?

Your archives have reached the end of their lifecycle and you would like to have them securely destroyed?

We offer a secure destruction service for your documents, as well as your media (hard disks, tapes, etc.), in a certified and confidential manner.

Destroy securely your electronic records, thanks to our media destruction services.

The secure destruction of paper documents is achieved by shredding and is aligned with Industry Norms.

You need disposal containers within your premises?

We also provide safe disposal containers for the secure destruction of documents located within your office.

Different sizes of containers are available: 80L, 120L and 415L.

Our shredding machine can handle high volumes of paper and complies with DIN 66399 Level P-3 requirements, generating paper waste particles of no more than 320 mm2.

The secure destruction of paper records (whether in bulk, containers or archive boxes) is achieved by shredding and is aligned with Industry Norms:

Pursuant to security procedures as established by Labgroup and approved by our auditors.
Under the unique control of Labgroup’s employees, who are bound by a professional secrecy agreement and law.

We sort paper by colour before destruction and all waste resulting from the destruction of paper or electronic items is securely stored before being sent to recycling centres or revalorisation units, in order to be reintroduced into the cycle of the circular economy.

More information here.

Frequently Asked Questions

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How do I manage my archives, media and scanned documents?

We developped ArcStore®, a Software-as-a-Service application, to enable you to manage your physical records, such as archive boxes, backup media, and/or other assets stored by Labgroup or at your premises.

Via ArcStore®, locate and request a secure delivery of your archives, media and/or assets. We will retrieve and deliver them back to your office.

Using ArcStore® guarantees the security and traceability of your digital documents (E-Delivery), archives, media and allows you to generate reports when required.

Fully hosted and replicated on two TIER IV datacentres located in Luxembourg, ArcStore® is web-based and no pre-installation is required.

Is it possible to request an electronic copy of documents stored?

Yes, totally! We provide E-Delivery services: thanks to our digitisation services, we offer you a transfer of your archived content via a secure channel: ArcStore® or secure e-mail.

Quick access to a digitised version of your stored documents.
Excellent and secure alternative to physical delivery of your files.
Work remotely while having access to business information.

Can you help me digitise my paper archives?

Yes, we offer optional document digitisation as part of our archiving services. We scan, index, and securely store your documents, helping you to transition to a digital workflow at your own pace.

What happens when a document reaches the end of its retention period?

Once a document reaches the end of its legal or operational life, we offer secure destruction, with full traceability. You stay in control through automated retention policies and deletion approvals.

How much does archiving cost?

Pricing depends on the volume, document types, retention periods, and services required. We offer scalable, tailored plans. Contact us for a free, no-obligation assessment.

How long should I keep my documents?

Retention periods depend on your industry, the type of document, and local regulations. In Luxembourg, most accounting and tax documents must be retained for at least 10 years, as required by the Tax Code and Commercial Code. Other documents, like HR records or contracts, may have different legal requirements.

We offer Consultancy services to help you define and automate retention rules that align with your business requirements (e.g. GDPR, Commercial Law, CSSF requirements) and relevant international standards (like ISO 15489 or ISO 14641-1).

Can I manage my archives myself?

Yes. With a personalised storage room, you can manage the archives with your own staff or let us handle everything for you. Centralised storage is fully managed by our team.

You need further information?

Our experts will be more than happy to answer your questions and assist you in your document management projects.