DATA ARCHIVING
Facilitate the management of your electronic documents, from creation through their entire lifecycle.
A single platform to meet all your electronic archiving needs.
E-mails, office files, contracts, databases… Data archiving has become increasingly important.
No matter the size of your organisation, you need to be able to securely store and manage digital information to meet regulatory, legal or operational requirements.
Digitisation Services
Be more efficient by having your documents in a digital format.
Scan, convert and preserve your documents in a more convenient manner and avail of a secure digitisation solution.
Our digitisation services consist in transforming paper documents, text, pictures and graphics into an electronic format, and providing digital images, and associated metadata. Document scanning and processing is carried out in compliance with the highest international standards and regulations in our secure scanning environment, in Grass (Luxembourg).
Our digitisation services are tailor made to meet your specific requirements, offering you both a simple and secure access to your scanned data.
But how does our digitisation process work?
CAPTURE
Once placed into Labgroup boxes, we label them with a unique barcode to ensure full traceability and we securely transport them from your premises, in our GPS equipped vehicles.
Upon request, we can perform an inventory control.
TRANSFORM
Scanning of your documents in a dedicated and secure area using state of the art technology.
The indexation of the scanned images is either automatic via OCR, semi automatic or manual, depending on your requirements.
ELECTRONIC DELIVERY
Scanned documents can be delivered through an Electronic Document Management (EDM) platform or through an Electronic Records Management (ERM) system, and/or transferred to you via an encrypted and secured channel.
AND AFTERWARDS?
After a temporary storage within our secure facility, you have the choice of requesting a definitive return of your physical documents, secure storage within Labgroup’s facility or secure destruction.
Ensure the conservation of your electronic records with our ArcSys ERM, in Standard or PSDC mode. More information here.
Electronic Archiving System and Legal Archiving (PSDC)
Ensure the conservation of your electronic records with our ArcSys ERM, in Standard or PSDC mode.
Data archiving requires the efficient and systematic control of all evidence of activities related to capture, conservation, search and disposal of records, for future possible proofs (audit proceedings or legal challenges for example).
Our data archiving services consist of ensuring conservation of your electronic records, guaranteeing their long-term preservation, security, integrity, readability, authenticity and reversibility.
We provide an integrated, outsourced in SaaS mode certified solution for maintaining and preserving your records until the end of their retention period to meet the aforementioned requirements.
Long-term legal conservation (PSDC)
Legal archiving ensures the long-term preservation of archived documents (contracts, accounting documentation, HR related, etc.) whilst maintaining their legal value.
Labgroup was the first company in Luxembourg to obtain its registration on the official list of PSDCs maintained by ILNAS, as a provider of:
- D – Digitisation, to create legal electronic copies of paper documents;
- C – Conservation, which guarantees the integrity, confidentiality and persistence of electronic archives throughout their retention period.
Therefore, we offer solutions that fully match your long-term conservation needs. Our solutions comply with the legal constraints and regulations of evidentiary value archiving using a technology that provides the necessary evidence for judicial acceptance of electronically archived information.
The restitution of certified/legally valid copies (on your request) covers the following information:
- captured in Labgroup’s electronic archiving system for preservation.
- collected during the digitisation and archiving creation processes.
- stored during the preservation process.
This data constitutes an audit trail, together with the legal valid copy of the records.
Authenticity, exact date and integrity may be proven at any given time.
Finally, legal restitution can be carried out in an automated way or through individual requests sent to our Service Desk.
Electronic Document Management (EDM)
Need to optimise the information workflow within your organisation? Create, organise, manage and share your working documents.
An EDM (Electronic Document Management) tool is a software designed to facilitate the management of your electronic documents. Scanning, storage, organisation, retrieval and share, all in an efficient, collaborative and secured manner.
Our tailor made solutions are developed to meet your requirements.
LuxDoc is an integrated and complete software solution for EDM – Electronic Document Management – that allows companies of all sizes – from SME’s to multinationals – regardless of their field of activity or speciality, to join the “digital transition movement”. Our solution combines hybrid workflows (paper and digital).
This GDPR compliant software meets every company’s needs – from the number of users to the volume of data storage a company requires.
LuxDoc is fully hosted and managed by Labgroup, and is redundant across two datacentres located in Luxembourg, thus offering fail-over and high availability protection in case of disaster.
Data Security
Enhanced security for sensitive company data.
Documents are stored in a secure location, accessible only by authorised users.
Reduce your costs
By digitising documents, it will be possible to reduce the costs associated with secure storage, sorting, printing and handling of paper documents.
Regulatory compliance
Ensure that you are compliant with data storage and processing regulations. Our solutions also help you respond to audit requests and produce reports when required.
Increase your productivity
Automating document management processes enables you to find the information you need more quickly. This way, allowing you to focus on the day to day tasks.
You need further information?
Our experts will be more than happy to answer your questions and assist you in your data archiving projects.