Your trusted third-party archiving partner in Luxembourg.

Secure, compliant, and accessible archiving: tailored to your documents and data, in any format.

In today’s data-driven world, managing documents effectively, whether physical or digital, is essential.

Our comprehensive archiving solutions help you stay compliant, reduce costs, and streamline access to your records. From secure paper storage to certified electronic archiving, we cover every step of the information lifecycle.

I need to archive paper documents.

I need guidance to organise my archives.

I would like to securely destroy my archives.

Document Archiving

I need to archive digital files or data.

I would like to digitise my documents.

I am looking for an EDM solution.

Data Archiving

From paper to digital: exploring your archiving options

In today’s data-driven world, managing documents, whether physical or digital, is not just a matter of efficiency, but of protecting your organisation’s informational heritage.

We offer two complementary archiving approaches, based on your needs and how your information is created, used, and retained.

Secure offsite storage for your paper records

Document archiving remains a key component of business operations in Luxembourg, whether for legal, regulatory, security, or space optimisation reasons. We provide a complete, end-to-end solution to help you manage your paper documents efficiently and securely.

Our paper archiving services cover the full document lifecycle and include:

  • Archive collection and delivery using geolocated vehicles,
  • Document indexing and classification for quick retrieval,
  • Digitisation services,
  • Consultancy services provided by professional archivists,
  • Secure destruction of paper and media.

Discover more about Document Archiving
Scanning, PSDC legal archiving, EDM, ... Manage and ensure the conservation of your electronic records thanks to our data archiving solutions.
Discover more about Data Archiving

Digital preservation with integrity, compliance, and scalability

Digital documents require more than just cloud storage. Our electronic archiving solutions ensure the long-term preservation, legal integrity, and traceability of your digital records, in full compliance with Luxembourg and EU regulations.

We offer three levels of electronic archiving, adapted to your business requirements and your information’s value and content:

  • Technical Archiving
  • Normative Archiving
  • Legal Normative Archiving (PSDC & eiDAS v2)

Some of our Happy Archiving Customers

"The University’s new headquarters in Belval was logistically unable to house the thousands of documents archived (...) so we decided to work with an expert in the field." Université du Luxembourg “Labgroup has been our trusted archiving partner for almost 30 years." Franklin Templeton "With Labgroup, our archive world has changed!” Ferrero International

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Université du Luxembourg logo
BNP Paribas Real Estate logo
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Frequently Asked Questions about Archiving

 
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Where are my paper documents stored?

From our Digital Transition Hub in Grass, we offer two highly secure solutions for storing your physical documents:

  1. Centralised storage depot. Documents are stored in our high-security, access-controlled warehouse that meets regulatory and insurance standards. Ideal for general archiving needs.

  2. Personalised storage rooms – For clients who prefer having their own dedicated space within our facility, allowing them to personally manage the content of their room with our 24/7 self-service access, or delegate the management to Labgroup.

Both options offer the highest levels of security and compliance. The choice simply depends on your specific needs and preferences!

What’s the difference between storage and archiving?

In everyday language, document storage and archiving are often used interchangeably but technically, there is an important difference.

Document storage refers to simply keeping files, whether physical or digital, in a designated location for future use.

Archiving, on the other hand, involves a structured, long-term approach: documents are indexed, classified, monitored for retention, and stored in a way that ensures integrity, legal compliance, traceability, and secure retrieval when needed.

How long should I keep my documents?

Retention periods depend on your industry, the type of document, and local regulations. In Luxembourg, most accounting and tax documents must be retained for at least 10 years, as required by the Tax Code and Commercial Code. Other documents, like HR records or contracts, may have different legal requirements.

We offer Consultancy services to help you define and automate retention rules that align with your business requirements (e.g. GDPR, Commercial Law, CSSF requirements) and relevant international standards (like ISO 15489 or ISO 14641-1).

Can I access my archived documents anytime?

Yes. Whether your documents are stored physically or digitally, we provide secure, traceable access on demand. Digital archives are accessible via our online platform, while paper records can be requested and delivered quickly.

Can you help me digitise my paper archives?

Yes, we offer optional document digitisation as part of our archiving services. We scan, index, and securely store your documents, helping you to transition to a digital workflow at your own pace.

Do you also offer an Electronic Document Management system?

Yes. In addition to long-term archiving, we provide a full-featured Electronic Document Management system (EDM) – also known as Document Management System (DMS) – to help you manage your active documents before they reach the archiving stage.

Our EDM allows you to:

  • Store, organise and share documents securely,
  • Set user access rights and version control,
  • Automate workflows and approvals.

What types of documents can be archived?

Virtually any type: HR records, financial statements, contracts, medical files, invoices, engineering drawings, emails, etc. We work with organisations across sectors including healthcare, legal, public, manufacturing, and assurance and finance.

What happens when a document reaches the end of its retention period?

Once a document, whether paper or electronic, reaches the end of its legal or operational life, we offer secure destruction, with full traceability. You stay in control through automated retention policies and deletion approvals.

How much does archiving cost?

Pricing depends on the volume, document types, retention periods, and services required. We offer scalable, tailored plans. Contact us for a free, no-obligation assessment.

Miniature archive boxes

Ready to take control of your documents?

Whether paper, digital, or both: our experts are here to help you design the best archiving strategy for your organisation.

CONTACT US!

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